HR AUTOMATION

The Smartest Layer in Your HR Stack

Team Engine works alongside your HRIS to automate the moments that matter most—like reaching out to applicants, checking in with new hires, and engaging your team. It fills the hiring and retention gaps that traditional systems weren’t built for, so you can drive better outcomes without overhauling your tech stack.

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HR automation software
Text message surveys to increase response rate
Automatically engage applicants throughout the hiring process

Engage New Applicants Faster

Top candidates won’t wait around. Delayed responses, missed follow-ups, and manual sorting can cost you the hire.
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Team Engine automates early candidate outreach, so you can connect faster, qualify leads sooner, and move applicants through your hiring process before the competition even responds.

  • Pre-screening: Collect responses to key questions (pay expectations, availability, relocation) before anyone on your team lifts a finger.
  • Instant replies: Automated texts and emails keep applicants warm and engaged without manual effort.
  • Automated follow-ups: Ensure no applicant slips through the cracks with timely reminders.
  • Higher conversion rates: Improve response rates and reduce drop-off by meeting candidates where they are—on their phones
  • Integrations: Works alongside your existing ATS or HRIS to streamline recruiting touchpoints.
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Automate Interview Confirmations & Reminders

No-shows cost time and delay hiring. Manual reminders are time-consuming and easy to miss.

‍Team Engine’s interview automation tools send personalized confirmations, updates, and nudges to make sure your candidates show up informed and on time.

  • AI-powered alerts: Automatically confirm interview details and send reminders via SMS and email.
  • Custom workflows: Set message timing, frequency, and tone to match your hiring process.
  • Reduced no-shows: Catch late replies or unclear availability before they become missed interviews.
  • Time savings: Free up your HR team from repetitive follow-up tasks so they can focus on hiring the right people faster.
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Automated interview confirmations and reminders
HR automation software user quote
Team Engine changed the way we communicate. The biggest benefit is automatically text messaging candidates about their interview times; we see more showing up on time and it has improved the way we recruit.
Terrie M.
Critical Systems, Inc.  (manufacturing)
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human resources employee using HR automation software
Schedule Time-Sensitive Announcements

Schedule Time-Sensitive Announcements That Actually Get Read

Important HR messages often go unread, or reach employees too late to act. Manual delivery is inconsistent, and generic blasts don’t account for shift timing or language preferences.

‍Team Engine lets you pre-schedule targeted messages to reach the right employees at the right time, in the right way... without relying on manual reminders or hoping they check their email.

  • Timed delivery: Schedule messages to send on a specific date and time
  • Shift-based automation: Ensure announcements reach field workers when they’re most likely to see them
  • Deadline reminders: Automate follow-ups for open enrollment, time-off approvals, certifications, and more
  • Company updates: Keep employees informed about events, policy changes, and important announcements.
  • Custom triggers: Use employee data (like location, role, tenure or other custom data) to send messages that are timely and relevant
  • Multi-channel delivery: Reach employees via text or WhatsApp in their preferred language.
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Automate Check-Ins & Recognition Around Key Milestones

With so much on their plate, HR teams often miss critical moments to build trust, like welcoming a new hire, acknowledging an anniversary, or collecting early feedback. When these are manual, they’re inconsistent or forgotten.

‍Team Engine automates milestone-based messaging so no moment is missed, boosting engagement and strengthening retention with a personal touch.

  • Onboarding feedback: Automatically request feedback at 30, 60, and 90 days.
  • Anniversary & birthday messages: Celebrate employees without manual tracking.
  • Manager alerts: Notify supervisors of key dates so they can follow up personally.
  • Recognition culture: Build morale by consistently acknowledging contributions and milestones
  • Retention support: Reinforce connection during high-risk periods of turnover.
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Communication Workflows Based on Employee Milestones

Enhance Your Existing HR System

Your HRIS and payroll platform wasn’t built to proactively hire, engage, and retain a deskless, distributed workforce. That's where our automation platform steps in.

Team Engine layers onto your existing HRIS or payroll platform to add specialized automations that drive better outcomes across the employee lifecycle without requiring a rip-and-replace of your existing systems.

  • Plug-and-play integration: Syncs with Workday, ADP, BambooHR, SAP SuccessFactors, and more.
  • Real-time roster syncing: Automatically reflect hires, terminations, and role changes from your HRIS.
  • Workflow triggers from live data: Schedule messages based on shift, location, tenure, certifications, and more.
  • No duplicate entry: Use existing employee data to power communication and automation with no extra work.
  • Best-of-breed specialization: Unlock deep functionality for hiring and engagement where general HR platforms fall short
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Stats that speak for themselves

50

%

Increase in time to hire efficiency

4.

7

 / 5

Stars on G2

58

 seconds

Average response time on customer service chat
HR automation software user quote
We have seen that if we do not communicate with an applicant right away and get them in for an interview quickly, they will have already accepted another position by the time we reach out. With me in the driver seat, I make sure we are being as fast as possible.
Brittani A.
Suncup Juice (food manufacturing)
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HR automation software user quote
We all have a million things we're trying to do during the day, so it's easy to forget to follow up with applicants. The simplicity of communicating with applicants has been a total game changer for us.
Kerri S.
Stonehenge of Utah (healthcare)
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Automate Redundant Tasks with Team Engine.

With Team Engine, you get a powerful solution tailored to your needs, combining seamless recruitment with dynamic communication. Elevate efficiency and satisfaction—experience the future of workforce management with Team Engine!

Sign up for a demo to give Team Engine’s automation features a try, including:

1:1 texting and WhatsApp messaging with all employees

Group announcements for your entire staff, or a segment of staff

Language translation for incoming and outgoing messages

Automated & customized communication workflows

Our full suite of recruitment marketing automation tools

Full support from our customer success team

Team Engine Feature

HR Automation for Hiring, Retention & Communication

Team Engine’s HR automation software takes the manual work out of hiring, onboarding, and workforce communication so you can focus on people, not processes. It’s purpose-built to help teams in field-based industries speed up recruitment, reduce turnover, and keep employees engaged without overhauling your existing HR systems.

‍We don’t replace your HRIS—we enhance it. Team Engine layers on top of platforms like ADP, Workday, BambooHR, and SAP to automate high-impact workflows in hiring, engagement, and retention. That means you get deeper functionality and faster results where traditional tools fall short.

Use Team Engine to:
‍Connect with applicants faster by automating pre-screening, interview scheduling, and follow-ups
‍Boost engagement with timely texts, surveys, safety alerts, and shift updates—even for multilingual and non-desk teams
‍Improve retention through milestone-based recognition, onboarding check-ins, and early-warning signals for disengagement
‍Streamline HR tasks like time-off requests, offboarding notices, and benefits reminders—without letting anything slip through the cracks

With fewer repetitive tasks on their plate, HR teams can shift focus to strategic initiatives like performance management and workforce planning. And with automation driving consistency across hiring and internal communication, you can reduce errors, save time, and retain top talent more effectively.
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The result? A stronger, more engaged workforce... and a smarter way to get there.

FAQs About Automation

What is HR automation, and how does Team Engine fit in?

HR automation software reduces manual administrative work by streamlining tasks like hiring communication, onboarding, engagement check-ins, and milestone reminders. Team Engine specializes in automating critical workflows across the “hire, engage, retain” lifecycle—especially for field-based teams. It works alongside your HRIS or payroll system to fill gaps and reduce repetitive tasks.

Does Team Engine replace my HRIS or payroll platform?

No, Team Engine integrates with platforms like Workday, ADP, BambooHR, and SAP SuccessFactors to automate messaging, hiring workflows, and retention initiatives using the employee data you already manage. It’s a strategic layer that makes your core systems work smarter.

What HR tasks can be automated?

Many HR tasks can be streamlined through HR automation, helping HR professionals reduce administrative burdens. Key areas where automation can be applied include:

Recruitment process: Automating tasks like job postings, candidate pre-screening, and interview scheduling.
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Onboarding process: Automatically sending welcome messages, task reminders, and orientation information to new hires.
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Employee engagement: Scheduling milestone celebrations like work anniversaries and sending regular feedback surveys.
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Benefits administration: Automating enrollment updates and sending reminders about key deadlines.
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Performance management: Automating goal-setting reminders and progress tracking.
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Record-keeping: Keeping employee data up to date by syncing with HRIS and other HR systems.
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By implementing HR automation tools, organizations can improve operational efficiency while creating a more streamlined and engaging experience for employees.

What is employee communication software?

Employee communication software is an HR automation tool that simplifies communication between HR teams and employees. In industries like construction, landscaping, and warehousing, where workers are often in the field or on the floor, this type of software ensures HR departments can deliver important updates efficiently.

Features like automated text messaging, WhatsApp Messaging, email notifications, and centralized communication channels help keep employees informed about time-sensitive issues such as shift changes, safety updates, and task assignments. By streamlining communication, this type of HR software reduces miscommunication and keeps both field workers and office-based managers aligned.

How does hiring automation work?

Hiring automation uses technology to simplify and accelerate the recruitment process, taking care of repetitive HR tasks like job postings, pre-screening candidates, scheduling interviews, and sending follow-ups.

With HR automation software like Team Engine, the system can automatically filter and sort candidates based on predefined criteria like availability, skills, or location. This saves HR professionals time and reduces manual workload. Automating hiring helps fill high-volume, labor-intensive roles quickly, so you can focus on connecting with the best talent instead of wasting time on tedious tasks.

Can you automate recruiting?

Yes, recruiting can be automated with the right HR automation software. Automation tools handle various stages of the recruitment process, from posting job openings to pre-screening candidates and scheduling interviews.

For industries with high turnover—like construction or janitorial services—automating recruiting is crucial. HR systems can sift through large applicant pools by automating questions about availability, qualifications, and location. This ensures HR professionals can focus on the most qualified applicants, speeding up the hiring process while maintaining a consistent and unbiased approach.

What kind of questions does automated hiring software ask applicants during the pre-screening process?

Automated hiring software asks targeted questions designed to quickly evaluate whether candidates are a good fit for the role. These questions include:

Availability: "Are you available to work weekends or nights?"
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Experience: "Have you worked in a similar field or operated similar equipment?"
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Location: "Are you able to travel to various job sites or commute reliably?"
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Certifications: "Do you hold any required licenses or certifications?"
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By automating these initial assessments, HR departments can quickly filter out unqualified candidates, saving time and improving the efficiency of the recruitment process.

Can automation improve employee engagement?

Absolutely, HR automation plays a major role in improving employee engagement by ensuring regular, timely communication. Automation tools help keep employees informed about key updates, recognize achievements, and gather feedback, all without adding extra work to the HR team.

HR professionals can use HR process automation to send automated messages for work anniversaries, performance reviews, or company announcements. This helps employees feel valued and keeps them connected, ultimately leading to a more engaged and satisfied workforce.

What are some examples of automated employee engagement?

Examples of automated employee engagement include:

Milestone celebrations: Sending automated congratulations for work anniversaries or birthdays.
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Feedback surveys: Periodically sending out automated surveys to gather employee opinions on their work environment or role.
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Training reminders: Automatically notifying employees about upcoming training sessions or deadlines.
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Recognition alerts: Sending automated recognition messages for key achievements or performance management milestones.
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Automating these aspects helps build a more connected and engaged workforce, while showing employees that their contributions are recognized and valued.

How do automated messages improve employee engagement and retention?

Automated messages enhance employee engagement by ensuring consistent recognition, feedback, and communication. With HR automation, important dates like work anniversaries, new hire milestones, and achievements are always acknowledged, which fosters a positive work environment.

By automating these touchpoints, HR departments can build stronger relationships with employees without the need for manual follow-up. This not only keeps employees engaged but also improves retention, as employees are more likely to stay with companies that prioritize recognition and consistent communication.

What is the future of HR automation?

AI-powered automation will likely play a larger role in predictive analytics, helping HR departments anticipate workforce trends, optimize recruitment, and improve employee retention. Automation for HR will also expand to cover more personalized experiences for employees, ensuring that communications, feedback, and career development plans are more tailored to individual needs.
The future of HR automation will involve even greater integration of AI-powered technologies and smarter automation tools to handle complex HR processes. As HR teams increasingly adopt HR automation software, the focus will shift from simply automating routine tasks to enhancing strategic decision-making.