Improve Attendance at Mandatory Meetings

Low attendance at mandatory meetings is often due to employees forgetting or not having enough advance notice. By announcing meetings ahead of time, sending reminders, and offering alternatives for those who can't attend, you can significantly improve attendance.

Category:
Operations

How you might currently be doing this

  • Posting meeting details on job site bulletin boards
  • Verbal reminders during shift meetings
  • Sending group texts or emails
  • Adding meetings to shared calendars
  • Supervisory follow-ups
  • Printed meeting schedules
  • In-person reminders during check-ins

Why Use Team Engine Instead

  • Automatic reply tracking: Team Engine’s survey tool tracks responses and lets you know who can't attend and why, so you can follow up with them.
  • Automated reminders: Scheduled reminders help employees remember to attend meetings, preventing them from missing important discussions.
  • Easily find alternatives: Early communication allows you to help employees find ways to attend or arrange alternatives if needed.

How you can use Team Engine to do this

  1. Sync your employee directory with your HRIS or payroll platform, OR set up your employee directory.
  2. Organize your employees by group e.g. by shift, location or function.
  3. Compose an Announcement with details about the upcoming mandatory meeting.
  4. Alternatively, send the announcement as a survey and ask employees to respond YES or NO if they can attend. (Pro-tip: Team Engine automatically follows up with non-responders, making it easier to track attendance.)
  5. Schedule one or more reminder messages as the meeting approaches—one day before and one hour before the meeting, at a minimum.

Mandatory Meeting Reminder

NAME - please plan to attend MEETINGNAME on DATE. Reply YES if you can make it, NO if you can’t make it.

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How you can use Team Engine to do this

  1. Sync your employee directory with your HRIS or payroll platform, OR set up your employee directory.
  2. Organize your employees by group e.g. by shift, location or function.
  3. Compose an Announcement with details about the upcoming mandatory meeting.
  4. Alternatively, send the announcement as a survey and ask employees to respond YES or NO if they can attend. (Pro-tip: Team Engine automatically follows up with non-responders, making it easier to track attendance.)
  5. Schedule one or more reminder messages as the meeting approaches—one day before and one hour before the meeting, at a minimum.

Mandatory Meeting Reminder

NAME - please plan to attend MEETINGNAME on DATE. Reply YES if you can make it, NO if you can’t make it.

Copied

Copied

Copied

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