Improve Attendance at Mandatory Meetings
Low attendance at mandatory meetings is often due to employees forgetting or not having enough advance notice. By announcing meetings ahead of time, sending reminders, and offering alternatives for those who can't attend, you can significantly improve attendance.
How you might currently be doing this
- Posting meeting details on job site bulletin boards
- Verbal reminders during shift meetings
- Sending a mandatory meeting email or group text
- Adding meetings to shared calendars
- Supervisory follow-ups
- Printed mandatory meeting schedules
- In-person reminders during check-ins
Why Use Team Engine Instead
- Automatic reply tracking: Team Engine’s survey tool tracks responses and lets you know who can't attend and why, so you can follow up with them.
- Automated reminders: Scheduled reminders help employees remember to attend meetings, preventing them from missing important discussions.
- Easily find alternatives: Early communication allows you to help employees find ways to attend or arrange alternatives if needed.
How you can use Team Engine to do this
- Sync your employee directory with your HRIS or payroll platform, OR set up your employee directory.
- Organize your employees by group e.g. by shift, location or function.
- Compose an Announcement stating that attendance is mandatory for the staff meeting
- Alternatively, send the announcement as a survey and ask employees to respond YES or NO if they can attend. (Pro-tip: Team Engine automatically follows up with non-responders, making it easier to track attendance.)
- Schedule one or more reminder messages as the meeting approaches—one day before and one hour before the meeting, at a minimum.
How you can use Team Engine to do this
- Sync your employee directory with your HRIS or payroll platform, OR set up your employee directory.
- Organize your employees by group e.g. by shift, location or function.
- Compose an Announcement stating that attendance is mandatory for the staff meeting
- Alternatively, send the announcement as a survey and ask employees to respond YES or NO if they can attend. (Pro-tip: Team Engine automatically follows up with non-responders, making it easier to track attendance.)
- Schedule one or more reminder messages as the meeting approaches—one day before and one hour before the meeting, at a minimum.
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