Send File Attachments to Employees
Most organizations rely on emailing documents or distributing them in person, but these methods often fail—only about 10% of emails are ever opened, and paper documents can easily get lost. Missing key information or documentation can be costly for both employees and employers if they never receive important paperwork.
How you might currently be doing this
- Emailing documents as attachments
- Handing out printed documents
- Posting documents on a company intranet or portal
- Distributing documents during team meetings
- Sending documents via messaging apps
- Posting physical copies on job site bulletin boards
- Relying on supervisors to distribute documents manually
How to do this more effectively
Team Engine lets you send critical files via text—ensuring employees see them right away and reducing the risk of lost or ignored documents. By tracking who opened each file, you can quickly follow up with anyone who hasn’t acknowledged it, minimizing the chance of costly oversights.
Why Use Team Engine Instead
Accessibility: Ensure all employees receive important documents on their phones, bypassing the low 10% email open rate and eliminating dependence on managers or physical copies.
Visibility: Track which employees have opened or acknowledged the documents, ensuring that critical information is seen and not overlooked.
Convenience: Send documents quickly via text, eliminating the need for printing, distributing, or chasing down employees to ensure they’ve received essential paperwork.
Record-Keeping: Automatically store all sent files and communication, creating an audit trail for all employee communication methods that can be easily accessed if needed for future reference or compliance purposes.
Multi-Channel Messaging: Reach your employees via text message, WhatsApp, or email.
How you can use Team Engine to do this
- Sync your employee directory with your HRIS or payroll platform, OR set up your employee directory
- Compose your message
- Draft messages for your non-English speaking employees
- Attach file (audio, video, PDF, Word doc, spreadsheet, photos, GIFs)
- Schedule or send the message
How you can use Team Engine to do this
- Sync your employee directory with your HRIS or payroll platform, OR set up your employee directory
- Compose your message
- Draft messages for your non-English speaking employees
- Attach file (audio, video, PDF, Word doc, spreadsheet, photos, GIFs)
- Schedule or send the message
.png)
.png)
.png)
