Send or Receive a Lot of Operational Information at Once
Voice notes simplify the process of exchanging a lot of operational information, but many existing communication tools don’t support them or make it difficult to keep track of them effectively.
How you might currently be doing this
- Walkie-talkies or radios for quick updates
- In-person meetings or briefings
- Group messaging apps
- Email updates with long instructions or checklists
- Phone calls for complex or urgent matters
- Paper memos or printouts for written instructions
- Video calls for detailed updates
How to do this more effectively: Instead of typing out what needs to be shared, speak it into a voice memo and send it via text message.
Why Use Team Engine Instead
Automatic Record-Keeping: Team Engine stores all voice messages with a timestamp, linking them to the employee's profile. This helps track important information and avoids confusion or errors.
Time-Efficient & Clear Communication: Voice messages allow for faster and clearer communication, reducing the chances of misinterpretation and ensuring that employees understand detailed instructions without having to sift through long texts or emails.
Simplified Tracking: All voice notes are stored digitally, making it easy to refer back to specific instructions or updates without the need for manually searching through call logs, emails, or memos.
How you can use Team Engine to do this
- Sync your employee directory with your HRIS or payroll platform, OR set up your employee directory
- Compose your message
- Attach an audio recording
- Schedule or send the message
Team Engine also allows employees to send back voice notes directly via text messages, so operational staff can easily send or receive important information quickly, no matter where they are.
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How you can use Team Engine to do this
- Sync your employee directory with your HRIS or payroll platform, OR set up your employee directory
- Compose your message
- Attach an audio recording
- Schedule or send the message
Team Engine also allows employees to send back voice notes directly via text messages, so operational staff can easily send or receive important information quickly, no matter where they are.
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