Complete Open Enrollment On Time
Open enrollment for employee benefits is a critical and time-sensitive process. Employees may delay completing their paperwork and have numerous questions when they do. Using a direct and convenient communication method allows you to send timely reminders about deadlines, address their questions quickly, and ensure that all paperwork is completed on time.
How you might currently be doing this
- Emails
- Pay stub memos
- Manager announcements
- Tracking down employees manually
- Addressing missed deadlines individually
- Providing in-person assistance during shifts
- Offering benefits help at different locations
Why Use Team Engine Instead
Accessibility: Many employees may not regularly check email or may lack access to it, but 97% of US adults own a mobile phone and can receive text messages.
Engagement: Text messaging provides a conversational and accessible way for employees to quickly get answers to their questions, leading to faster completion of open enrollment.
Convenience: Tracking down field employees in person for open enrollment can be challenging due to varying job sites and schedules. Team Engine simplifies this process by allowing easy communication via text, regardless of location or hours.
How you can use Team Engine to do this
- Sync your employee directory with your HRIS or payroll platform, OR set up your employee directory.
- Create an announcement with the open enrollment information you wish to share. (See sample text provided in the copy-and-paste box.)
- You can also attach a document to the text message, like an informational PDF from your benefits provider.
- You can also link to a webpage, such as to a digital form for employees to complete.
- Draft additional messages as needed for your non-English speaking employees.
- Schedule or send the message.
- To follow-up with employees who have not completed open enrollment, import the list of employees and repeat steps 2-6.
How you can use Team Engine to do this
- Sync your employee directory with your HRIS or payroll platform, OR set up your employee directory.
- Create an announcement with the open enrollment information you wish to share. (See sample text provided in the copy-and-paste box.)
- You can also attach a document to the text message, like an informational PDF from your benefits provider.
- You can also link to a webpage, such as to a digital form for employees to complete.
- Draft additional messages as needed for your non-English speaking employees.
- Schedule or send the message.
- To follow-up with employees who have not completed open enrollment, import the list of employees and repeat steps 2-6.
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