Ensure Supplies and Equipment Are Always Stocked

Employees often notice low supplies but may forget to notify their manager if the process isn't quick and easy. By having a convenient system for supply or equipment requests, employees are more likely to submit timely requests, giving managers enough time to restock.

Category:
Operations

How you might currently be doing this

  • Verbal requests to supervisors or purchasing departments
  • Phone calls, emails or text messages to managers
  • Written logs or forms
  • Daily or weekly supply checklists
  • Inventory tracking spreadsheets
  • In-person requests during team meetings
  • Radio or two-way communication systems

Why Use Team Engine Instead

  • Simplicity: A straightforward system makes it fast & easy for employees to submit requests in the exact moment they realize supplies are dwindling.
  • Efficiency: Employees can quickly submit requests without tracking down a manager. Team Engine’s text records also help managers remember specifics and follow up if needed.
  • Accountability: Team Engine’s record-keeping ensures there's a clear history of supply requests, so nothing gets missed, and managers can track and prioritize orders based on urgency.

How you can use Team Engine to do this

  1. Announce in person that employees can now text the Team Engine hotline for supply requests.
  2. Create an announcement in Team Engine to reinforce the verbal announcement. (See sample text provided in the copy-and-paste box.)
  3. Monitor the inbox and respond promptly to requests.
  4. Order the supplies or delegate as needed.
  5. Set up a recurring message to remind employees (e.g. monthly) to text in supply requests.

Supplies Request Text Line

Hi NAME - Please submit requests for supplies to this number. Use the attached contact record to save the number in your phone and text us the details when you need something!

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How you can use Team Engine to do this

  1. Announce in person that employees can now text the Team Engine hotline for supply requests.
  2. Create an announcement in Team Engine to reinforce the verbal announcement. (See sample text provided in the copy-and-paste box.)
  3. Monitor the inbox and respond promptly to requests.
  4. Order the supplies or delegate as needed.
  5. Set up a recurring message to remind employees (e.g. monthly) to text in supply requests.

Supplies Request Text Line

Hi NAME - Please submit requests for supplies to this number. Use the attached contact record to save the number in your phone and text us the details when you need something!

Copied

Copied

Copied

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