Prevent Employee Licenses & Certifications from Expiring
Employees may forget to renew required licenses or certifications before they expire, risking noncompliance and facing costly or time-consuming renewal processes.
How you might currently be doing this
- Manual tracking using spreadsheets
- Calendar reminders
- Email notifications
- Supervisory follow-ups
- In-person reminders
- Printed expiration schedules
- Certification Tracking Software
How to do this more effectively
Team Engine automates renewal reminders and follows up with employees who haven’t confirmed renewal yet, so you never have to chase them down or manually monitor deadlines. By texting credential expiration alerts directly to their phones, Team Engine ensures timely responses and reduces the risk of noncompliance.
Why Use Team Engine Instead
Reliability: Team Engine ensures reminders are sent on time, every time.
Visibility: Text messages are more likely to be seen than emails, signage, or announcements.
Record-Keeping: Team Engine tracks communication, including confirmations of renewals and submitted proof from employees via phone or computer.
How you can use Team Engine to do this
Using Recurring Messages (pictured)
- Sync your employee directory with your HRIS or payroll platform, OR set up your employee directory.
- Organize your employees by group (e.g. by shift, location or function) or send to individuals.
- Compose a message reminding employees of the approaching expiration date of their credentials. (See sample text provided in the copy-and-paste box.)
- Schedule the message to send automatically on a recurring basis (e.g. annually).
Using Start Date Automations:
- Navigate to the Automations tab.
- Click “+ Add automation” under the Employee Tenure section.
- Compose the message. (See sample text provided in the copy-and-paste box.)
- Schedule the auto text message to send far enough in advance of when the credential will expire that the employee has time to react.
- Select the appropriate employee group (e.g. the license or certification type)
- Schedule the message to be sent automatically.
Keep Reading: 5 More Ways to Automate Employee Communications

How you can use Team Engine to do this
Using Recurring Messages (pictured)
- Sync your employee directory with your HRIS or payroll platform, OR set up your employee directory.
- Organize your employees by group (e.g. by shift, location or function) or send to individuals.
- Compose a message reminding employees of the approaching expiration date of their credentials. (See sample text provided in the copy-and-paste box.)
- Schedule the message to send automatically on a recurring basis (e.g. annually).
Using Start Date Automations:
- Navigate to the Automations tab.
- Click “+ Add automation” under the Employee Tenure section.
- Compose the message. (See sample text provided in the copy-and-paste box.)
- Schedule the auto text message to send far enough in advance of when the credential will expire that the employee has time to react.
- Select the appropriate employee group (e.g. the license or certification type)
- Schedule the message to be sent automatically.
Keep Reading: 5 More Ways to Automate Employee Communications
